ANNEX 2 - CONDITIONS CONSISTENT WITH THE OPERATING SCHEDULE
Prevention of Crime & Disorder
Customers to be made aware that violence and anti-social behaviour will not be tolerated, a poster campaign to re-enforce customer awareness of the company policy.
A tamper resistant CCTV system shall be installed and (or alternately where such a system is already installed) shall be maintained in working order and operated at the premises to the satisfaction of Lincolnshire Police and must be ‘Fit for Purpose’ by complying with the following conditions;
The system shall be used to record during all hours that the premises are open to the public.
Where the recording is on a removable medium (i.e. videotape, compact disc, flash card etc.), a secure storage system to store those recording mediums shall be provided.
The images recorded by the CCTV system shall be retained in unedited form for a period of not less than 28 days and must be endorsed with the accurate relevant time and date.
The system shall be capable of monitoring and recording satisfactory colour images from each and every camera continually e.g. Multiplex facility.
The system must be capable of monitoring and recording entrances and exits, and any areas not easily observed by staff, including access areas to toilet facilities.
Any outside area used for the consumption of alcohol shall be fully covered by a CCTV to the satisfaction of Lincolnshire Police.
The recordings shall be provided to officers of Lincolnshire Police on request.
Officers of the Lincolnshire Police shall be permitted access to the system at any reasonable time.
Signage shall be clearly displayed informing customers that a CCTV system is in operation and recording on the premises.
During all hours that the premises are open or licensable activities are permitted, a member of staff will at all times be on the premises and capable of operating the system in its entirety.
Public Safety
An accident book to be kept to record all accidents to staff and members of the public.
There shall be a written drugs policy for the premises formulated in conjunction with and to the satisfaction of Lincolnshire Police, and a copy of said policy attached to the premises licence.
All staff will be trained in respect of this policy.
A written record shall be kept detailing the following;
a) Name of the member of staff
b) Name of the Trainer
c) Date the Training was completed
d) Staff member and trainer to sign the authenticity of the record.
Each entry shall be retained for a period of 24 months from date of completion.
There shall be remedial or refresher training at a time deemed appropriate by the Designated Premises Supervisor.
The Licensed premise and any persons employed in its operation as a licensed premise, shall be subject to such testing or screening for illegal substances as requested by Lincolnshire Police Officers or their authorised agents.
Please explain what will constitute a special event in order for the relevant risk assessment to be made and conditions as appropriate.
An incident book shall be kept on the premises by the Designated Premises Supervisor recording every incident of crime and disorder involving the premises, staff, customers or door supervisors.
The Incident book shall contain the following details;
1. Time, date and location of incident.
2. Nature of the Incident
3. Names, addresses and contact details of persons involved.
4. Result of the incident
5. Action taken to prevent further such incidents.
6. Each entry signed by the DPS or other responsible person employed at the premises and so authorised by the DPS.
The Incident Book shall be made available on demand for Local Licensing Officers or Lincolnshire Police Officers.
Each incident book shall be retained for a period of 24 months.
Prevention of Public Nuisance
Signage to be placed at all exits requesting customers leave the premises quietly.
Bottle bins not to be emptied after 10pm (exterior).
Outside seating area to cease at 10pm.
No amplified music to be played so to cause nuisance to premises in the vicinity.
Protection of Children from Harm
No children allowed on the premises unless accompanied by an adult.
Children to vacate the premises by 8pm Monday to Saturday, 9pm Sundays.
There shall be in place for the premises a written policy to prevent the sale or supply of alcohol to persons under 18 years of age. That policy shall require any person who appears to be under the age of 18 years to produce one of the following forms of identification:
1. A recognised proof of age card accredited under the British Retail Consortiums Proof of Age Standards Scheme (PASS)
Photo driving licence
Passport
Any other means of identification approved and accredited in writing by Lincoln Police Licensing Office.
All point of sale staff shall undergo training in the above policy with a record kept of the date of training, signed by the member of staff and the trainer.
Each entry shall be retained for a period of 24 months from date of completion.
This record shall be made available for inspection by Lincolnshire Police Officers or other parties acting on their behalf.
A notice or notices shall be displayed in and at the entrance to the premises where they can be clearly seen and read and shall indicate;
a) That it is unlawful for persons under 18 to purchase alcohol or for any person to purchase alcohol on behalf of a person under 18 years of age.
b) That proof of age may be requested at the premises and those accepted means for proof of age listed as at 1. above.