Conditions consistent with the Operating Schedule
A CCTV system shall be installed, recording and maintained in working order and operated at the premises to the satisfaction of Lincolnshire Police, specifically:
There shall be a minimum of one high resolution camera fitted in a weatherproof housing, for external coverage of the entrance.
There shall be a minimum of one high-resolution colour camera fitted to the public entrance/exit to provide a quality head and shoulder image for facial recognition/identification purposes of all persons entering the premises.
There shall be sufficient cameras able to cope with the normal operating illumination to reasonably cover all licensed public areas.
Recordings must be kept for a minimum of 31 days and endorsed with the accurate, correct time/date (BST/GMT adjusted).
Police and/or Authorised Licensing Officers shall be able on attendance to view immediate playback of any incident without the necessity for download.
Recordings of incidents at the premises must be provided to the police following lawful request.
A member of staff should be on the premises at all times they are open to the public who is capable of operating the CCTV system and providing recordings on request. When this is not possible recordings will be produced at the nearest Police station within 24 hours of the original request.
Recording equipment shall be housed in a secure room/cabinet where access and operation is strictly limited to authorised persons.
All equipment shall have constant time/date generation, which must be checked for accuracy on a daily basis.
The CCTV system should be maintained and checked every 12 months with the installing company, or if this is not possible another reputable company producing a letter of compliance.
In the event of a system malfunction, the DPS of the premises Licence Holder must immediately notify the Licensing Authority 01427 676676, licensing@west-lindsey.gov.uk and Police Licensing department 01522 558448, countylicensinggroup@lincs.pnn.police.uk Details of this malfunction must be recorded in the premises refusals/incident book. Arrangements for its repair must be made without delay. The Licensing Authority and Police Licensing must be notified when the system is again operational.
CCTV system must comply and be registered with the CCTV Code of Conduct published by the Information Commissioner's Office (ICO). The ICO must be annually notified that CCTV images are being recorded on your premises, with a named individual who is responsible for operation and maintenance of the equipment. Register through https://ico.org.uk/for-organisations/dataprotection-fee/ or telephone 0303 123 1113.
No super-strength beer, lagers or ciders of above 6.5ABV (alcohol by volume) shall be sold at the premises.
The sale of cans and bottles of beers, lagers and ciders shall only be in packs of 4 or multiples thereof, unless the volume of the contents of the can or bottle is more than 570 millilitres.
Alcohol will not be permitted in open containers in the premises.
Clear, prominent and unobstructed signage informing customers of the Proof of Age scheme in operation and the age restrictions on products, will be clearly displayed at: all entry points to the premises, adjacent to the age restricted products, and all points of sale.
All point of sale staff shall undergo periodic training in the challenge 25 proof of age scheme and all other relevant policies with a record kept of the date of training, signed by the member of staff and the trainer. Each entry shall be retained for a period of 24 months from date of completion. This record shall be made available for inspection by Lincolnshire Police Officers or other parties acting on their behalf.
No persons shall sell or supply alcohol at the premises without the written authority of the premises licence holder and all such written records shall be kept securely and made available for inspection to the responsible authorities at their request.
Staff and management shall receive refresher training at least every 12 months in relation to licensing legislation, under age sales and shall be fully conversant with the conditions contained therein the premises licence. The training shall be under constant review.
All staff shall be suitably trained for their job function in the operating standards for the premises and the contents of the premises licence.
The staff training will include the identification and recognition of drunks and the correct procedure to be followed when refusing sale.
All alcohol & tobacco products will be purchased from established and bona fide wholesale traders and orders/purchases shall only be made by the Licence Holder or the Designated Premises Supervisor.
All receipts and invoices (or copies) will be held on the premises and made available for inspection by the authorities on reasonable request. These records will be kept for a period of no less than 24 months.
Any medication sold at the premises will only be purchased from a UK wholesaler and have the necessary English labelling and usage information and that appropriate receipts will be kept and made available for inspection by a Council Officer, Police Officer or Trading Standards Officer upon request.
Customer notices to be displayed at all exits asking customers to please leave the premises quietly and to respect the needs of the local residents.
A refusal register will be maintained on the premises in the following format:
The register shall be in a bound page format with each page consecutively numbered.
Each entry to be timed dated and signed by staff member making the refusal.
Any CCTV evidence to be retained and cross-referenced to the specific refusal.
Description and/or name of refused person.
Each entry to be dated and signed by the DPS.
The item attempted to purchase will be recorded.
Reason for refusal will be recorded.
Register to be retained for period of 24 months.
Register to be produced upon request by Police, Trading Standards or Authorised Licensing Officer.
Each entry signed by the DPS or other responsible person employed at the premises and so authorised by the DPS.
Right to work checks shall be conducted on all potential employees prior to their employment in any capacity at the venue.
Conduct those checks in accordance with the Home Office Code of Practice for employers as current at that time.
Retain written records of these checks to contain the following information; date of the checks, identity of the individual (full name, date of birth, country of origin) documents checked and identifying marks; result of the check; date for recheck if required according to the individual status.
An incident book shall be kept at the premises, in which details of crime and/or disorder relating to the premises shall be recorded. The incident book shall contain the following details:
Time, date and location of incident/refusals.
Nature of the incident/refusal.
Names, addresses and contact details of persons involved.
Result of the incident/refusals.
Action taken to prevent further such incidents.
Each entry signed by the DPS or other responsible person employed at the premises and so authorised by the DPS; and
Retained for a period of no less than 24 months and made available to Lincolnshire Police for inspection upon request.
A "Challenge 25" Proof of Age scheme will be operated. Anyone attempting to purchase alcohol (or other minimum 18 restricted product) that appears to be under the age of 25 years will be asked for proof of age. Acceptable forms of identification will be PASS accredited proof of age card, photo driving licence or passport. Failure to produce satisfactory proof of age will result in a refused sale, be recorded and kept for 24 months.
A recognised proof of age card credited under the British Retail Consortiums Proof of Age Standards Scheme (PASS);
Photo driving licence;
Passport.
Notices shall be prominently displayed advising customers of the “Challenge 25” policy.
A notice or notices shall be displayed in and at the entrance to the premises where they can be clearly seen and read and shall indicate:
That it is unlawful for persons under 18 to purchase alcohol or for any person to purchase alcohol on behalf of a person under 18 years of age.
That proof of age may be requested at the premises and those accepted means for proof of age listed as above.
Deliveries shall only be carried out between the hours of 06:30 and 20:00 unless specifically agreed in writing by the local planning authority beforehand.
The shop shall only be open between the hours of 07:00 to 22:00 Monday to Sunday and Bank Holidays.