Conditions consistent with the Operating Schedule
A CCTV system shall be installed, recording and maintained in working order and operated at the premises to the satisfaction of Lincolnshire Police, specifically:
a) There shall be a minimum of one high resolution colour camera, fitted in a weatherproof housing, for external coverage of the entrance.
b) There shall be a minimum of one high-resolution colour camera fitted to each public entrance/exit. To provide a quality head and shoulder image for facial recognition/identification purposes of all persons entering the premises.
c) There shall be sufficient cameras able to cope with the normal operating illumination to reasonably cover all licensed public areas.
d) Recordings must be kept for a minimum of 31 days and endorsed with the accurate, correct time/date (BST/GMT adjusted).
e) Police and/or Authorised Licensing Officers shall be able on attendance to view immediate playback of any incident without the necessity for download.
f) Recordings of incidents at the premises must be provided to the police following lawful request.
g) A member of staff shall be on the premises at all times they are open to the public who is capable of operating the CCTV system and providing recordings on request. When this is not possible recordings shall be provided within 24 hours of the original request.
h) Recording equipment shall be housed in a secure room/cabinet where access and operation is strictly limited to authorised persons.
i) All equipment shall have constant time/date generation, which must be checked for accuracy on a daily basis.
j) The CCTV system should be maintained and checked every 12 months, with the installing company, or if this is not possible another reputable company, producing a letter of compliance.
k) In the event of a system malfunction, the Designated Premises Supervisor or the Premises Licence Holder must immediately record details of this malfunction in the premises refusals/incident book. Arrangements for its repair must be made without delay.
An incident record shall be kept at the premises (either electronically or in writing) in which details of crime and/or disorder relating to the premises shall be recorded. The incident record shall be retained for a period of 12 months from date of completion and contain the following details:
a) Time, date and location of incident;
b) Nature of the incident;
c) Names, addresses and contact details of persons involved if known or description if it is impractical to gain these details;
d) The result of the incident;
e) Action taken to prevent further such incidents; and
f) Each entry signed by the DPS or other responsible person employed at the premises and so authorised by the DPS.
Right to work checks shall be conducted on all potential employees prior to their employment in any capacity at the venue. The conduct of those checks shall be done in accordance with the Home Office Code of Practice for employers as current at that time.
Retained written records of these checks to contain the following information:
a) date of the checks;
b) identity of the individual (full name, date of birth and country of origin);
c) documents checked and identifying marks;
d) result of the check; and
e) date for recheck if required according to the individual's status.