ANNEX 2 - CONDITIONS CONSISTENT WITH THE OPERATING SCHEDULE
General
A CCTV system shall be installed, recording and maintained in working order and operated at the premises to the satisfaction of Lincolnshire Police, specifically:
There shall be a minimum of one high resolution camera fitted in a weatherproof housing, for external coverage of the entrance.
There shall be a minimum of one high-resolution colour camera fitted to the public entrance/exit to provide a quality head and shoulder image for facial recognition/identification purposes of all persons entering the premises.
There shall be sufficient cameras able to cope with the normal operating illumination to reasonably cover all licensed public areas.
Recordings must be kept for a minimum of 31 days and endorsed with the accurate, correct time/date (BST/GMT adjusted).
Police and/or Authorised Licensing Officers shall be able on attendance to view immediate playback of any incident without the necessity for download.
Recordings of incidents at the premises must be provided to the police following lawful request.
A member of staff should be on the premises at all times they are open to the public who is capable of operating the CCTV system and providing recordings on request. When this is not possible recordings will be produced at the nearest Police station within 24 hours of the original request.
Recording equipment shall be housed in a secure room/cabinet where access and operation is strictly limited to authorised persons.
All equipment shall have constant time/date generation, which must be checked for accuracy on a daily basis.
The CCTV system should be maintained and checked every 12 months with the installing company, or if this is not possible another reputable company producing a letter of compliance.
In the event of a system malfunction, the DPS of the premises Licence Holder must immediately notify the Licensing Authority 01427 676676, licensing@west-lindsey.gov.uk and Police Licensing department 01522 558448, countylicensinggroup@lincs.pnn.police.uk Details of this malfunction must be recorded in the premises refusals/incident book. Arrangements for its repair must be made without delay. The Licensing Authority and Police Licensing must be notified when the system is again operational.
The Prevention of Crime and Disorder
No super-strength beer, lagers or ciders of above 6.5ABV (alcohol by volume) shall be sold at the premises.
The sale of cans and bottles of beers, lagers and ciders shall only be in packs of 4 or multiples thereof, unless the volume of the contents of the can or bottle is more than 570 millilitres.
Alcohol will not be permitted in open containers in the premises.
Public Safety
An incident book shall be kept at the premises, in which details of crime and/or disorder relating to the premises shall be recorded. The incident book shall contain the following details:
Time, date and location of incident/refusals.
Nature of the incident/refusal.
Names, addresses and contact details of persons involved.
Result of the incident/refusals.
Action taken to prevent further such incidents.
Each entry signed by the DPS or other responsible person employed at the premises and so authorised by the DPS; and
Retained for a period of no less than 12 months and made available to Lincolnshire Police for inspection upon request.
A refusal register will be maintained on the premises in the following format:
The register shall be in a bound page format with each page consecutively numbered.
Each entry to be timed dated and signed by staff member making the refusal.
Any CCTV evidence to be retained and cross-referenced to the specific refusal.
Description and/or name of refused person.
Each entry to be dated and signed by the DPS.
The item attempted to purchase will be recorded.
Reason for refusal will be recorded.
Register to be retained for period of 24 months.
Register to be produced upon request.
Each entry signed by the DPS or other responsible person employed at the premises and so authorised by the DPS.
No persons shall sell or supply alcohol at the premises without the written authority of the premises licence holder and all such written records shall be kept securely and made available for inspection to the responsible authorities at their request.
All alcohol & tobacco products will be purchased from established and bona fide wholesale traders and orders/purchases shall only be made by the Licence Holder or the Designated Premises Supervisor.
All receipts and invoices (or copies) will be held on the premises and made available for inspection by the authorities on reasonable request. These records will be kept for a period of no less than 24 months.
Any medication sold at the premises will only be purchased from a UK wholesaler and have the necessary English labelling and usage information and that appropriate receipts will be kept and made available for inspection by a Council Officer, Police Officer or Trading Standards Officer upon request.
Right to work checks shall be conducted on all potential employees prior to their employment in any capacity at the venue.
Conduct those checks in accordance with the Home Office Code of Practice for employers as current at that time.
Retain written records of these checks to contain the following information; date of the checks, identity of the individual (full name, date of birth, country of origin) documents checked and identifying marks; result of the check; date for recheck if required according to the individual status.
Prevention of Public Nuisance
Refuse such as bottles shall be disposed of from the premises at a time when it is not likely to cause a disturbance to residents.
Customer notices to be displayed at all exits asking patrons to please leave the premises quietly and to respect the needs of the local residents.
Protection of Children from Harm
The premises shall operate the "Challenge 25" Proof of Age Policy to prevent the sale or supply of alcohol to persons under 18 years of age. The policy shall require any person who appears to be under the age of 25 years to produce one of the following forms of identification:
A recognised proof of age card credited under the British Retail Consortiums Proof of Age Standards Scheme (PASS);
Photo driving licence;
Passport.
Notices shall be prominently displayed advising customers of the “Challenge 25” policy.
Clear, prominent and unobstructed signage informing customers of the Proof of Age scheme in operation and the age restrictions on products, will be clearly displayed at: all entry points to the premises, adjacent to the age restricted products, and all points of sale.
All point of sale staff shall undergo training in the challenge 25 proof of age scheme and all other relevant policies with a record kept of the date of training, signed by the member of staff and the trainer. Each entry shall be retained for a period of 12 months from date of completion. This record shall be made available for inspection by Lincolnshire Police Officers or other relevant authority.